[iaoa-infrastructure] privacy policy / mailing lists

[Laure Vieu]

Dear all,

Attached is a proposed draft of IAOA's privacy policy to be published as
a new page on the new website.
This is adapted from https://europascience.com/privacy_policy.html,
hoping that it is a good starting point.

I see two linked main issues (see comments in red and related text
marked by stars):

- mailing list: we use a single mailing list for both sending statutory
messages and letting the whole membership send whatever they deem
interesting to others. but we should let members opt out from the second
kind of messages. to do this, we need to create another mailing list,
say, iaoa-statutorymessage at ovgu.de to which all members would be
necessarily subscribed.
moreover, as can be seen on
https://listserv.ovgu.de/mailman/listinfo/iaoa-member/, currently any
member has access to the whole list of subscribers. I suggest to
deactivate this, it doesn't look good from a privacy point of view. Who
has the rights to do it? Oliver? Frank?

- member's utilities: there is no tool to opt out from the mailing list
(if we implement the separation proposed above).
we could add a tool in the members' utilities.
what does this tool, then, is another matter. for the moment, just as
the email manager, I guess it could send a message to the secretary,
meaning that there would be some delay to take effect.
it would be great if we could fully automate these tools and the
registration tool wrt the mailing list(s).
there are plugins to link WP to mailman (see
https://wordpress.org/plugins/mailman/), but the requirement is that the
mailing list be installed on the same server. so at some point we should
consider if it is possible to move the mailing lists from ovgu to
digital ocean.

We need to have a plausible Privacy page when we go online. We might
modify it later, of course. I guess noone will protest if it is not
perfect yet / it does not match the tools in the members' area.

But please advise.

Best,
Laure
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