[iaoa-education] IAOA Education Committee Meeting n.26 on Tue, Feb 20, 2018: minutes

Tue Mar 6 15:14:45 CET 2018

Dear all,

please find below and attached the minutes of the Education Committee 
meeting n.26, held two weeks ago. I'm sorry that this hasn't been 
distributed earlier, including myself not being able to do it earlier 
since yesterday's announcement of today's meeting.

I have made minor edits, including 2 rearrangements to bring 
interrelated lines closer together and adding an ACTION-marker in one line.

If you have any comments or change requests, please let me know.

Best regards,
Frank

= 26th Meeting of the IAOA Techn. Comm. on Education - Feb 20, 2018 =

    --> Meeting n.26         Tue, Feb 20, 2018 [2] (+1d = Wed, Feb 21)
        10:00 EST / 15:00 GMT / 16:00 CET / 17:00 SAST / 02:00+1d AEDT

    Skype: https://join.skype.com/a36OQeLjaIzd
    Chat : http://webconf.soaphub.org/conf/room/iaoa_edu_20180220

-- chat transcript, lightly edited --

[16:02] ZenaWood: == agenda ==

   0. adoption of agenda

! 1. update on ISAO 2018                [?ISAO Chairs?, MK]
      a. organizing schedule
      b. programme / facilitators
      c. 1st call for participation
      d. website
      e. budget
      f. other

! 2. EduTC planning for 2018                       [all]
      a. goals
      b. scheduling

   3. wiki maintenance
?    a. updates to textbook listing                 [ZW]
      b. moving to an IAOA server                    [FL]
      c. other updates?
D   (d. term/definition and formatting updates    [FL, all])

? 4. pub quizzes
      a. ISAO 2016 quiz draft in Wordpress           [ZW]
      b. ISAO 2018: Google doc?                      [ZW]

   5. AOB

   6. next meeting(s)

[16:03] ZenaWood: Maria chairs

[16:06] ZenaWood: Aldo has joined to give an update on ISAO 2018

[16:06] FrankLoebe: < session starts >

[16:06] ZenaWood: Agenda adopted

[16:06] ZenaWood:
== 1. update on ISAO 2018 ==
      a. organizing schedule
      b. programme / facilitators
      c. 1st call for participation
      d. website
      e. budget
      f. other

[16:07] ZenaWood: AG: An update on ISAO 2018. We currently only have two 
lecturers. As soon as we have three we will start putting names on the 
website.

[16:08] MariaKeet: ISAO18 website  http://isao2018.cs.uct.ac.za/

[16:09] ZenaWood: AG: The website has been put together and it is 
working. We are collecting the descriptions from the lecturers to add to 
the website (wait for three to populate). We have had a request from one 
of the lecturers if they could have Saturday as an additional day in the 
school.

[16:09] ZenaWood: MK: The workshops (JOWO) are on Monday and Tuesday, 
then FOIS begins on the Wednesday (Sep 19th)

[16:09] ZenaWood: MK: We could be going until Saturday with the venue

[16:10] ZenaWood: AG: We are considering using Saturday morning

[16:11] ZenaWood: FL: What is the motivation?

[16:11] ZenaWood: AG: It is for logistics, since the lecturer cannot 
arrive in Cape Town until Thursday.

[16:11] ZenaWood: AG: Saturday morning also gives more time for 
interacting with students

[16:12] ZenaWood: FL: Are there any issues with the rooms?

[16:12] ZenaWood: MK: No there are no issues for the rooms

[16:13] ZenaWood: <Discussion of who has been invited>

[16:14] ZenaWood: MK: Do you want to invite any of the local people?

[16:16] ZenaWood: FL: With regards to scheduling, when will you be 
sending out the first call of participation?

[16:16] ZenaWood: AG: We should have the set of three names in the next 
few days so that we can start publicising.

[16:19] ZenaWood: FL: We need to an initial budget for the summer school 
to establish what the fees will be. Is any one working on the budget?

[16:19] ZenaWood: AG: We are calling it summer school but it is not in 
the summer

[16:19] ZenaWood: FL: In the acronym, seasons are not included

[16:20] ZenaWood: MK: I have put a draft budget together for the 
different scenarios. This has been sent to Antony and Aldo. I am 
concerned on the money and would like it to be cheaper than ISAO 2016.

[16:21] ZenaWood: MK: Aiming for registration to be app. 200 euros

[16:22] anonymous morphed into SandraLovrencic

[16:22] ZenaWood: MK: The main expense is inviting the lecturers

[16:22] ToddSchneider: Will participants have to bring their own water?

[16:27] MariaKeet: @Todd: yes, there will be water. it's after winter 
(when there's the rainfall)

[16:23] ZenaWood: AG: We hope to be ready to send the call for 
applications in one to two weeks

[16:24] ZenaWood: FL: Who will be distributing it?

[16:24] ZenaWood: MK: ACTION: Contact publicity chair for FOIS

[16:25] ZenaWood: AG: Is there any chance that students could convey 
what they have come up with during school at FOIS?

[16:25] ZenaWood: TS: How much of agenda will be directed to 
applications rather than more academic focus?

[16:25] ZenaWood: AG: We are trying to get it a bit more applied

[16:26] MariaKeet: I think it should be possible to squeeze it into the 
FOIS programme. Possibly ECS, or else as one slot. will mention it at 
tomorrow's call (FOIS organisation)

[16:27] ZenaWood: TS: We would like to attract more people from industry

[16:28] ZenaWood: AG: We could have a project that is more focused on a 
particular industry application

[16:32] ZenaWood: .
== 2. EduTC planning for 2018 ==
      a. goals
      b. scheduling

[16:32] ZenaWood: MK: We should have a project of our own to work on

[16:33] ZenaWood: TS: We already have some goals - textbook/term list/quiz

[16:33] ZenaWood: ZW: My goal is to move the textbook forward this year

[16:35] ZenaWood: MK: Need to update the list of who wants to be involved

[16:36] ZenaWood: ZW: Need to update the overall chapter structures

[16:36] ZenaWood: MK: We need to distinguish between what we can finish 
this year and longer term goal

[16:37] ZenaWood: FL: We could set into smaller chunks. We could give a 
date for when the structure can be finalised and then material can be 
filled in. This deadline should be in 2018

[16:37] ZenaWood: TS: Could the draft not be in 2018? Then edit it all 
together afterwards.

[16:37] ZenaWood: TS: Just collect all of the information and 
contributions for 2018 and edit in 2019

[16:38] ZenaWood: FL: We could get the structure by May and then from 
May on to gather material.

[16:39] ZenaWood: TS: Do we need to wait for overall contents?

[16:39] ZenaWood: TS: First goal, by next meeting look at proposed 
structure and see if it is adequate and see what revisions need to be 
made to the content?

[16:40] ZenaWood: FL: What does requesting contributions mean?

[16:40] ZenaWood: ZW: We should assign an individual to be in charge of 
gathering data for each chapter

[16:41] ZenaWood: MK: We may have several people writing the smaller 
things for each chapter if we issue a general call. Can we not identify 
suitable people and invite them based on their expertise?

[16:41] ZenaWood: MK: Different terminology is used. Term list was meant 
to help with a harmonised list to provide an easier step to get to the 
text book.

[16:42] ZenaWood: TS: Could be difficult to write a whole chapter given 
time constraints will be difficult so asking for contributions would be 
easier

[16:42] ZenaWood: MK: It is a textbook so a chapter should be smaller

[16:43] ZenaWood: ZW: Would be good to specify how long the chapters are 
so we do not get too long

[16:43] ZenaWood: TS: The contents will be refined to ensure small chapters

[16:43] ZenaWood: TS: Having a larger corpus of material to work with 
will help

[16:46] ZenaWood: ACTION: ZW send link to education committee asking to 
attend a textbook meeting just after next meeting and if people cannot 
make it then send comments by email

[16:48] ZenaWood: Textbook link: 
https://www.overleaf.com/8961103ygxjxyknnvnh#/32111397/

[16:46] ZenaWood: MK: Main planning for 2018 is to get the textbook off 
the ground

[16:47] ZenaWood: MK: Other for 2018 ...

[16:47] ZenaWood: FL: Continue with the term list

[16:47] ZenaWood: FL: would be good to have an initial draft of term 
list by ISAO 2018

[16:48] ZenaWood: MK: Would be good if the wiki could be used at the school

[16:49] ZenaWood: MK: We need to decide on a format for the next meeting 
so that we have half a year to complete the term list

[16:49] ZenaWood: FL: Could also have the goal of moving the wiki to the 
IAOA server

[16:50] ZenaWood: FL: Need to work with the infrastructure committee to 
decided what form it ends up (run as a PMwiki or convert to Wordpress)

[16:50] ZenaWood: TS: Is the site up yet?

[16:51] ZenaWood: FL: Yes but not under the iaoa.org itself

[16:52] ZenaWood: TS: How much work to get it into wordpress?

[16:52] ZenaWood: MK: Will be manual processes needed

[16:52] ZenaWood: FL: Would need restricted access to wiki part

[16:53] ZenaWood: FL: Need to meet with infrastructure committee

[16:55] ZenaWood: FL: I can write an email to the infrastructure 
committee regarding the request to move the wiki and ask for a special 
meeting comprising members for both groups

[16:55] ZenaWood: FL: Who would like to join the meeting?

[16:55] ZenaWood: TS: Could it be resolved by email?

[16:56] ZenaWood: ACTION FL: Email infrastructure committee with list of 
requirements

[16:56] ZenaWood: TS: Do we have a list of requirements?

[16:57] ZenaWood: MK: ACTION to write up an initial list of requirements

[16:57] ZenaWood: .
== 3. wiki maintenance ==
?    a. updates to textbook listing                 [ZW]
      b. moving to an IAOA server                    [FL]
      c. other updates?
D   (d. term/definition and formatting updates    [FL, all])

[16:59] ZenaWood: MK: We should set a deadline of 1st September to have 
a complete draft of term list

[16:59] ToddSchneider: Need to keep in mind what are the [web] 
capabilities that are needed (for this group).

[16:59] ZenaWood: FL: We need to maintain list of textbooks and courses 
to check URLs are accessible

[17:00] ZenaWood: ZW: I have emailed education committee to request 
updates on textbooks and courses

[17:00] ZenaWood: Need to agree on formatting of term list

[17:01] ZenaWood: FL: format of term list will be discussed in next meeting.

[17:01] ZenaWood: ACTION: Draft timeline for textbook work in 2018

[17:01] ZenaWood: ACTION: FL: Draft timeline for term list tasks to 
ensure that it is completed for ISAO 2018

[17:03] ZenaWood: ACTION: ZW: Finish 2016 quiz draft in wordpress

[17:04] ZenaWood: MK: Not clear if we are having a ISAO 2018 quiz.

[17:04] ZenaWood: FL: We should ask Aldo to see if they want it - can we 
follow up by email

[17:04] ZenaWood: ACTION MK: Follow up with Aldo

[17:04] ZenaWood: 5. AOB

[17:05] ZenaWood: FL: Does Maria's budget contain any funding from IAOA 
or is it fully break even based on the fees?

[17:05] ZenaWood: MK: Fully break even on the fees

[17:06] ZenaWood: MK: I have also sent out sponsorship requests for 
ISAO/FOIS but I am waiting to hear from those (one should report in March)

[17:07] ZenaWood: ACTION FL: To take finance discussion with regards to 
ISAO/FOIS to the EC

[17:08] ZenaWood: MK: We need the CMC contract by March latest

[17:08] ZenaWood: FL: We should be able to make decisions in the next EC 
meeting on March 5th

[17:10] ZenaWood: FL: ACTION: send modifications requests to MK after EC 
discussions but will try to speed up the EC decision process

[17:10] ZenaWood: .
== 6. next meeting(s) ==

[17:10] ZenaWood: FL: Next meeting would be March 6th

[post-meeting addition] agreed on Mar 06

[17:14] FrankLoebe: .
== participants ==
* JB Julita Bermejo-Alonso
* AG Aldo Gangemi           [invited]
* MK MariaKeet
* FL Frank Loebe
* SL Sandra Lovrencic
* TS Todd Schneider
* ZW Zena Wood

[17:14] FrankLoebe: < transcript ends >
-------------- next part --------------
= 26th Meeting of the IAOA Techn. Comm. on Education - Feb 20, 2018 =

   --> Meeting n.26         Tue, Feb 20, 2018 [2] (+1d = Wed, Feb 21)
       10:00 EST / 15:00 GMT / 16:00 CET / 17:00 SAST / 02:00+1d AEDT

   Skype: https://join.skype.com/a36OQeLjaIzd
   Chat : http://webconf.soaphub.org/conf/room/iaoa_edu_20180220

-- chat transcript, lightly edited --

[16:02] ZenaWood: == agenda ==

  0. adoption of agenda

! 1. update on ISAO 2018                [?ISAO Chairs?, MK]
     a. organizing schedule
     b. programme / facilitators
     c. 1st call for participation
     d. website
     e. budget
     f. other

! 2. EduTC planning for 2018                       [all]
     a. goals
     b. scheduling

  3. wiki maintenance
?    a. updates to textbook listing                 [ZW]
     b. moving to an IAOA server                    [FL]
     c. other updates?
D   (d. term/definition and formatting updates    [FL, all])

? 4. pub quizzes
     a. ISAO 2016 quiz draft in Wordpress           [ZW]
     b. ISAO 2018: Google doc?                      [ZW]

  5. AOB

  6. next meeting(s)

[16:03] ZenaWood: Maria chairs

[16:06] ZenaWood: Aldo has joined to give an update on ISAO 2018

[16:06] FrankLoebe: < session starts >

[16:06] ZenaWood: Agenda adopted

[16:06] ZenaWood:
== 1. update on ISAO 2018 ==
     a. organizing schedule
     b. programme / facilitators
     c. 1st call for participation
     d. website
     e. budget
     f. other

[16:07] ZenaWood: AG: An update on ISAO 2018. We currently only have two lecturers. As soon as we have three we will start putting names on the website.

[16:08] MariaKeet: ISAO18 website  http://isao2018.cs.uct.ac.za/

[16:09] ZenaWood: AG: The website has been put together and it is working. We are collecting the descriptions from the lecturers to add to the website (wait for three to populate). We have had a request from one of the lecturers if they could have Saturday as an additional day in the school.

[16:09] ZenaWood: MK: The workshops (JOWO) are on Monday and Tuesday, then FOIS begins on the Wednesday (Sep 19th)

[16:09] ZenaWood: MK: We could be going until Saturday with the venue

[16:10] ZenaWood: AG: We are considering using Saturday morning

[16:11] ZenaWood: FL: What is the motivation?

[16:11] ZenaWood: AG: It is for logistics, since the lecturer cannot arrive in Cape Town until Thursday.

[16:11] ZenaWood: AG: Saturday morning also gives more time for interacting with students

[16:12] ZenaWood: FL: Are there any issues with the rooms?

[16:12] ZenaWood: MK: No there are no issues for the rooms

[16:13] ZenaWood: <Discussion of who has been invited>

[16:14] ZenaWood: MK: Do you want to invite any of the local people?

[16:16] ZenaWood: FL: With regards to scheduling, when will you be sending out the first call of participation?

[16:16] ZenaWood: AG: We should have the set of three names in the next few days so that we can start publicising.

[16:19] ZenaWood: FL: We need to an initial budget for the summer school to establish what the fees will be. Is any one working on the budget?

[16:19] ZenaWood: AG: We are calling it summer school but it is not in the summer

[16:19] ZenaWood: FL: In the acronym, seasons are not included

[16:20] ZenaWood: MK: I have put a draft budget together for the different scenarios. This has been sent to Antony and Aldo. I am concerned on the money and would like it to be cheaper than ISAO 2016.

[16:21] ZenaWood: MK: Aiming for registration to be app. 200 euros

[16:22] anonymous morphed into SandraLovrencic

[16:22] ZenaWood: MK: The main expense is inviting the lecturers

[16:22] ToddSchneider: Will participants have to bring their own water?

[16:27] MariaKeet: @Todd: yes, there will be water. it's after winter (when there's the rainfall)

[16:23] ZenaWood: AG: We hope to be ready to send the call for applications in one to two weeks

[16:24] ZenaWood: FL: Who will be distributing it?

[16:24] ZenaWood: MK: ACTION: Contact publicity chair for FOIS

[16:25] ZenaWood: AG: Is there any chance that students could convey what they have come up with during school at FOIS?

[16:25] ZenaWood: TS: How much of agenda will be directed to applications rather than more academic focus?

[16:25] ZenaWood: AG: We are trying to get it a bit more applied

[16:26] MariaKeet: I think it should be possible to squeeze it into the FOIS programme. Possibly ECS, or else as one slot. will mention it at tomorrow's call (FOIS organisation)

[16:27] ZenaWood: TS: We would like to attract more people from industry

[16:28] ZenaWood: AG: We could have a project that is more focused on a particular industry application

[16:32] ZenaWood: .
== 2. EduTC planning for 2018 ==
     a. goals
     b. scheduling

[16:32] ZenaWood: MK: We should have a project of our own to work on

[16:33] ZenaWood: TS: We already have some goals - textbook/term list/quiz

[16:33] ZenaWood: ZW: My goal is to move the textbook forward this year

[16:35] ZenaWood: MK: Need to update the list of who wants to be involved

[16:36] ZenaWood: ZW: Need to update the overall chapter structures

[16:36] ZenaWood: MK: We need to distinguish between what we can finish this year and longer term goal

[16:37] ZenaWood: FL: We could set into smaller chunks. We could give a date for when the structure can be finalised and then material can be filled in. This deadline should be in 2018

[16:37] ZenaWood: TS: Could the draft not be in 2018? Then edit it all together afterwards.

[16:37] ZenaWood: TS: Just collect all of the information and contributions for 2018 and edit in 2019

[16:38] ZenaWood: FL: We could get the structure by May and then from May on to gather material.

[16:39] ZenaWood: TS: Do we need to wait for overall contents?

[16:39] ZenaWood: TS: First goal, by next meeting look at proposed structure and see if it is adequate and see what revisions need to be made to the content?

[16:40] ZenaWood: FL: What does requesting contributions mean?

[16:40] ZenaWood: ZW: We should assign an individual to be in charge of gathering data for each chapter

[16:41] ZenaWood: MK: We may have several people writing the smaller things for each chapter if we issue a general call. Can we not identify suitable people and invite them based on their expertise?

[16:41] ZenaWood: MK: Different terminology is used. Term list was meant to help with a harmonised list to provide an easier step to get to the text book.

[16:42] ZenaWood: TS: Could be difficult to write a whole chapter given time constraints will be difficult so asking for contributions would be easier

[16:42] ZenaWood: MK: It is a textbook so a chapter should be smaller

[16:43] ZenaWood: ZW: Would be good to specify how long the chapters are so we do not get too long

[16:43] ZenaWood: TS: The contents will be refined to ensure small chapters

[16:43] ZenaWood: TS: Having a larger corpus of material to work with will help

[16:46] ZenaWood: ACTION: ZW send link to education committee asking to attend a textbook meeting just after next meeting and if people cannot make it then send comments by email

[16:48] ZenaWood: Textbook link: https://www.overleaf.com/8961103ygxjxyknnvnh#/32111397/

[16:46] ZenaWood: MK: Main planning for 2018 is to get the textbook off the ground

[16:47] ZenaWood: MK: Other for 2018 ...

[16:47] ZenaWood: FL: Continue with the term list

[16:47] ZenaWood: FL: would be good to have an initial draft of term list by ISAO 2018

[16:48] ZenaWood: MK: Would be good if the wiki could be used at the school

[16:49] ZenaWood: MK: We need to decide on a format for the next meeting so that we have half a year to complete the term list

[16:49] ZenaWood: FL: Could also have the goal of moving the wiki to the IAOA server

[16:50] ZenaWood: FL: Need to work with the infrastructure committee to decided what form it ends up (run as a PMwiki or convert to Wordpress)