[iaoa-bylaws] review request renewed, by Nov 2 (Nov 3 early) == RE: [iaoa-relocation] please review for preliminary tax exemption request (by Oct 30, if possible)

Thu Oct 30 18:17:52 CET 2014

Dear Fabian and Oliver,

we (briefly) discussed the status of documents for the preliminary tax
exemption request [1] in the EC meeting and would like to ask you to have a
look at them (cf. my original message below) and possibly comment on them
by, basically, Sunday, Nov 2 (more precisely, by Monday morning, Nov 3,
08:00 CET at the lastest, please).

If you don't have a chance to look at the documents by that time, please let
us know, especially Marion and myself.

If you see a chance, please have a look and make any points that may be
relevant before submitting the preliminary request. If these can be
addressed by Marion on Monday, she will submit the completed request on
Monday, Nov 3. If potential issues could not be fixed "immediately", the
submission will have to be postponed.

Should you have any questions, please don't hesitate to ask. I need to leave
for now, but will try to respond asap.

Thank you very much in advance for any efforts,
best regards,
Frank

[1] the documents described below are at the
    very bottom of the same message in the archive:
https://listserv.ovgu.de//pipermail/iaoa-bylaws/2014-October/000020.html

> -----Original Message-----
> From: iaoa-bylaws-bounces at ovgu.de [mailto:iaoa-bylaws-bounces at ovgu.de] On
> Behalf Of Frank Loebe
> Sent: Wednesday, October 29, 2014 6:09 PM
> To: 'IAOA ByLaws'
> Subject: [iaoa-bylaws] [iaoa-relocation] please review for preliminary tax
> exemption request (by Oct 30, if possible) == RE: update with plan for
> submitting the tax exemption request
> 
> Dear all,
> 
> thanks to the great work and effort of first and foremost Marion we have a
> set of documents ready for final checking for the preliminary tax
> exemption request.
> 
>  -->  [ The request below to all of us is to please review,
>         as far as possible, until tomorrow's EC meeting, Oct 30. ]
> 
> Regarding content, this is our proposal for submission. Minimal formatting
> issues may still be there and might be fixed beforehand. Overall, this
> leaves chances to submit it by the end of this week.
> 
> Please find attached these documents:
> 
> A_letter.pdf
> B1_statute-v5-de.pdf
> B2_statute-v5-en.pdf
> B3_bylaws-v5-en.pdf
> C1_annual-report-2012.pdf
> C2_annual-report-2013.pdf
> D1_financial-statement-2012.pdf
> D2_financial-statement-2013.pdf
> X_statute-v5-en_commented.pdf
> 
> The names should be more or less self-explanatory, thus only few comments:
> 
> The statute has been translated into German (B1), the corresponding
> English version (B2) has experienced three more edits. Moreover, we have
> gathered comments on that for future work that still need to be fed into
> the working Google doc version (v6). For reviewing those edits and
> comments, the commented version (X) is attached, not becoming part of the
> request.
> 
> Regarding the Bylaws (in their English version), I need to clarify with
> Marion again whether those shall be part of the preliminary request or
> not.
> To be safe, they are included here in the corresponding version (B3).
> 
> 
>   --> If possible, please have a look at/over A to D2, and at the 3 edits
> in X.
> 
> I'd suggest we use tomorrow's EC meeting for final statements and a
> decision whether to send those items as the preliminary tax exemption
> request or whether further work is required.
> 
> Many thanks to Marion and thanks in advance for having a look at this,
> best regards, Frank
> 
> 
> > -----Original Message-----
> > From: iaoa-bylaws-bounces at ovgu.de [mailto:iaoa-bylaws-bounces at ovgu.de]
> > On Behalf Of Frank Loebe
> > Sent: Saturday, October 25, 2014 12:23 AM
> > To: iaoa-bylaws at ovgu.de
> > Subject: [iaoa-bylaws] [iaoa-relocation] update with plan for
> > submitting the tax exemption request
> >
> > Dear all,
> >
> > while I'm sorry about the delay in doing so, I'd like to share a brief
> > update on our work on the Swiss versions of Statute and Bylaws (S&B),
> > related to the aim of sending out the preliminary tax exemption
> > request
> > (PTER) soon and based on a call of Marion and myself on this Mon, Oct
> > 20, held to finalize remaining minor changes in the S&B working drafts
> > for the PTER.
> >
> > In brief - please comment if you see issues with anything:
> >
> > 1a.) S&B for PTER (v5)
> > We suggest versions of both documents that we think can be submitted
> > as part of the PTER documents. These are versions 5 (v5_...) [1,2].
> > All comments and markings have been removed from that version - please
> > have a look (and comment if there are issues). Marion is converting
> > this version into a word processor format, thereby doing a final check
> for "bugs".
> >
> > 1b.) S&B for later (v6)
> > For further discussion on the open content issues, versions 4 of S&B
> > have been renamed to versions 6 [3,4]. Please use these documents for
> > further comments, proposed changes, etc., for the eventual version
> > intended for membership approval.
> >
> > 2.) German translation for PTER (v5-de) We think and suggest that a
> > translation to German of only the Statute (but not the Bylaws) should
> > suffice for speeding up the PTER. Marion is working to complete this
> > based on an earlier version that she had produced, I will try to
> > cross-read afterwards.
> >
> > 3.) accompanying letter for PTER
> > We think that the letter draft can remain as is, in the version of Oct
> > 17 where Marion had addressed earlier comments of mine (Oct 8, [5]).
> >
> > 4.) additional documents
> > Marion has gathered financial reports of 2011-2013 as well as annual
> > reports for 2011 and 2013, all to be included with the PTER. For 2012,
> > she is going to include some information on FOIS.
> >
> > 5.) scheduling thoughts for PTER submission While it is not sure
> > whether it will work for all of us, we agreed on Mon (Oct 20) to try
> > to get the German translation of the Statute done and cross-read until
> > the beginning of next week (Tue, Oct 28). Then we could distribute the
> > whole PTER package for information to the EC on Wed, Oct 29 and
> > possibly hear feedback in the EC meeting on Thu, Oct 30. If no new
> > issues arise, Marion could then submit the PTER on Fri, Oct 31.
> > (If Oct 31 cannot be met, further delay of submitting PTER for ca. 2
> > weeks is most likely.)
> >
> >
> > Some further comments on S&B v5/v6:
> > In v5, only commenting is possible at this stage, since we consider
> > that version pre-finalized. All changes that we made in v4 (now v6) or
> > just accepted from earlier proposals therein before branching off v5
> > were of minor nature. The only/most noteworthy may be the adoption of
> > deleting the requirement of being an IAOA member for participation in
> > IAOA-organized events (Bylaws, Art. X, Sect.2(a)), which was due to
> > Italian law (I
> > believe) and would conflict with Swiss expectations, was already
> > proposed for deletion in the version of Sep 1, and was consensual in
> > the previous group call according to both of our memories.
> >
> >
> > Apologies for my late status summary and many thanks to Marion for all
> > of her work on this, Frank
> >
> >
> > [1] Statute v5, proposed for PTER submission
> >
> > https://docs.google.com/document/d/12IcY9yezUzuQh4hS3QHGYM8hJob2RVD4Fp
> > 6W9V
> > 1e
> > U1A/edit?usp=sharing
> >
> > [2] Bylaws v5, proposed for PTER submission
> >
> > https://docs.google.com/document/d/1iNp6Ug-
> > F2XPkjjeoKAEFOyGqGwyGEaQgD9NfskS7
> > If4/edit?usp=sharing
> >
> > [3] Statute v6, for further content revision
> >
> > https://docs.google.com/document/d/1UGLqlTrUk5xGEa6PAUOT1_kMnHxAulecri
> > LzR0
> > Sw
> > nH8/edit?usp=sharing
> >
> > [4] Bylaws v6, for further content revision
> >
> > https://docs.google.com/document/d/1utSFvY-
> > qViARwO8UW2UW0yuLuvzZdWIy6BJT2P5M
> > SXY/edit?usp=sharing
> >
> > [5]
> > http://listserv.ovgu.de/pipermail/iaoa-
> > bylaws/attachments/20141008/d409b29f/
> > attachment-0001.docx
> >
> >  => https://listserv.ovgu.de/pipermail/iaoa-bylaws/2014-
> > October/000018.html