[iaoa-bylaws] Notes and Proceedings from Bylaws Committee meeting on Aug 25, 2014

[Frank Loebe]

Dear all,

I'm sorry not to have distributed the session transcript of this Monday's
meeting earlier, now please find it below. The only edit I've made was to
add the list of participants.

In brief summary, during the meeting we have gone through the _Statute_
document (v4) [1] and completed this pass eventually, i.e., the remaining
open issues therein should not be relevant for the submission for the
preliminary tax exemption request (PTER). The _Bylaws_ document (v4) [2]
requires further work, and afterwards we should check the cross-references.

Most of the remaining tasks prior to the PTER were adopted by Marion (Thanks
for that!), see action items below, mainly (1) to implement easy edits in
the Bylaws [2] (if possible, until early next week (Sep 1-5)) and (2) to
draft the accompanying letter for the PTER (at a later point).

Regarding debatable issues in the Bylaws (focusing on those relevant for the
PTER), Marion, Fabian, and myself agreed at the end of the meeting and
suggest to all to discuss these by email preferably prior to the next EC
meeting, n.109 on Sep 03.

@Those present in the meeting:
Please correct me where I could be mistaken.

Best regards,
Frank


[1] Statute, editing v4
 
https://docs.google.com/document/d/1UGLqlTrUk5xGEa6PAUOT1_kMnHxAulecriLzR0Sw
nH8/edit?usp=sharing

[2] Bylaws, editing v4
 
https://docs.google.com/document/d/1utSFvY-qViARwO8UW2UW0yuLuvzZdWIy6BJT2P5M
SXY/edit?usp=sharing


-- edited session transcript --


[15:55] FrankLoebe: .
= Bylaws Committee meeting, Aug 25, 2014 =

== participants ==

* expecting:
  SB Stefano Borgo
  MH Marion Haemmerli
  OK Oliver Kutz       (?)
  FL Frank Loebe
  FN Fabian Neuhaus
  LO Leo Obrst         (1.hour only?)

* regrets:
  MG Michael Gruninger

[15:56] FrankLoebe: .
== Documents ==
* Statute
 
https://docs.google.com/document/d/1UGLqlTrUk5xGEa6PAUOT1_kMnHxAulecriLzR0Sw
nH8/edit?usp=sharing

* Bylaws
 
https://docs.google.com/document/d/1utSFvY-qViARwO8UW2UW0yuLuvzZdWIy6BJT2P5M
SXY/edit?usp=sharing


[15:59] FabianNeuhaus: 843758# does not work


[16:00] FrankLoebe: mmhh - maybe it's your turn this time ...  ... last
time, my resolution was to use my notebook

[16:00] FrankLoebe: i.e., I've started the call

[16:05] FrankLoebe: < meeting starts >

[16:05] FrankLoebe: < discussion on difference between Statute and Bylaws >

[16:05] FrankLoebe: MH: Statute and Bylaws have the same value, right?

[16:06] FrankLoebe: FN: would expect that Statute is the binding document


[16:12] MarionHaemmerli:
http://www.admin.ch/opc/de/classified-compilation/19070042/index.html#a80


[16:22] FrankLoebe: [action] [MH] ask VitaminB-people about flexibility on
the fiscal year

[16:23] FrankLoebe: [action] merge this and next paragraph  < Sect.6,
par.2-3 >

[16:31] FrankLoebe: general issue: How are Bylaws changes proposed and
approved

[17:09] FrankLoebe: SB: general comment: implementational practice should go
into the Bylaws

[19:28] FrankLoebe: .
tasks left:
* [action] [MH] go through Bylaws again, make & highlight simple changes
* [action] [MH] draft letter for prel. tax exemption request

[19:29] FrankLoebe: [action] [iaoa-bylaws] discuss remaining items in the
Bylaws

[19:29] FrankLoebe: ^ starting from next week

[19:30] FrankLoebe: letter will come later

[19:34] FrankLoebe: < session ends >

[19:34] FrankLoebe: ^ at 19:30

[EDIT]
== participants ==
* present:
  SB Stefano Borgo
  MH Marion Haemmerli
  OK Oliver Kutz       
  FL Frank Loebe
  FN Fabian Neuhaus
  LO Leo Obrst