From vieu at irit.fr Thu Aug 23 11:10:44 2018 From: vieu at irit.fr (Laure Vieu) Date: Thu, 23 Aug 2018 11:10:44 +0200 Subject: [iaoa-infrastructure] Finalizing the new website: help needed Message-ID: <868ce3f8-92b1-071b-4c01-a8aec9417e78@irit.fr> Dear all, In order to open the new website next week, there are a few things still to do, for which the EC contribution is needed in addition to that of the infrastructure committee. First, you may want to have a look again at the current architecture and contents. Please visit http://188.166.12.201/ and send feedback to iaoa-infrastructure at ovgu.de Note that the member's area and all the scripts (joining form, renewal form, password reset form) are not online yet. You will also see that a few pages have still missing contents (marked with **stars**). The missing link to the members' area utilities will be updated once the access will be finalized. A notable case is the (end of the) "Resource" page where links to IOS Press publications are missing. If you know (or just have suggestions) what to add there, please tell us. We hope to be able to have a fully functional website next week, but there are still many things to test to put these scripts online. If we fail, we will open the website anyway, with a temporary page for all such scripts explaining what to do to register manually in time for FOIS. I strongly hope we will not fail this strong deadline as we failed all previous ones. Valter is actively working on the scripts, and the decision regarding this will be taken next Monday August 27, in a reduced infrastructure meeting. In any case, a last important thing is needed, and for this we also need your input: We need to publish a post to appear on the landing page instead of the obsolete "IAOA newsletter 2015/2016" (http://188.166.12.201/index.php/2016/02/25/iaoa-newsletter-20152016/) I suppose such a letter should welcome the new members finally able to now join the Swiss IAOA and celebrate the new website, made to be more interactive and with more information such as the Events and Deadlines calendars. Who is willing to draft such a letter? (Michael, Frank? or should I start myself?) Perhaps there is already a draft of a 2018 newsletter that only needs to be updated? Final note: it would be good to have the Events and Deadlines calendars up-to-date by then (in particular it seems there are no upcoming deadlines). You can send suggestions to those who can edit these calendars: Frank, Roberta and myself. Thanks for your help, Laure From vieu at irit.fr Thu Aug 23 16:57:04 2018 From: vieu at irit.fr (Laure Vieu) Date: Thu, 23 Aug 2018 16:57:04 +0200 Subject: [iaoa-infrastructure] privacy policy / mailing lists Message-ID: <5d1582e5-2397-bc1b-4739-9c764e545c0a@irit.fr> Dear all, Attached is a proposed draft of IAOA's privacy policy to be published as a new page on the new website. This is adapted from https://europascience.com/privacy_policy.html, hoping that it is a good starting point. I see two linked main issues (see comments in red and related text marked by stars): - mailing list: we use a single mailing list for both sending statutory messages and letting the whole membership send whatever they deem interesting to others. but we should let members opt out from the second kind of messages. to do this, we need to create another mailing list, say, iaoa-statutorymessage at ovgu.de to which all members would be necessarily subscribed. moreover, as can be seen on https://listserv.ovgu.de/mailman/listinfo/iaoa-member/, currently any member has access to the whole list of subscribers. I suggest to deactivate this, it doesn't look good from a privacy point of view. Who has the rights to do it? Oliver? Frank? - member's utilities: there is no tool to opt out from the mailing list (if we implement the separation proposed above). we could add a tool in the members' utilities. what does this tool, then, is another matter. for the moment, just as the email manager, I guess it could send a message to the secretary, meaning that there would be some delay to take effect. it would be great if we could fully automate these tools and the registration tool wrt the mailing list(s). there are plugins to link WP to mailman (see https://wordpress.org/plugins/mailman/), but the requirement is that the mailing list be installed on the same server. so at some point we should consider if it is possible to move the mailing lists from ovgu to digital ocean. We need to have a plausible Privacy page when we go online. We might modify it later, of course. I guess noone will protest if it is not perfect yet / it does not match the tools in the members' area. But please advise. Best, Laure -------------- next part -------------- A non-text attachment was scrubbed... Name: privacy-policy-draft-V2.rtf Type: text/rtf Size: 5631 bytes Desc: not available URL: From vieu at irit.fr Sat Aug 25 11:42:01 2018 From: vieu at irit.fr (Laure Vieu) Date: Sat, 25 Aug 2018 11:42:01 +0200 Subject: [iaoa-infrastructure] contact for IAOA calendars + moving iaoa.org email addresses + blog policy Message-ID: <1c0e591c-622e-b7d8-743d-de08ca7e6eb9@irit.fr> Dear Frank, dear Roberta, dear all, I suggest to create an email address for receiving suggestions of events and deadlines to be added to IAOA calendars. This could involve the membership actively to make the calendars a collective construction which might then more easily become a reference. All the same this could lessen the burden of maintaining the calendars. the address could be iaoa.calendars at gmail.com, which should be nicknamed calendars at iaoa.org for the membership, to be mentionned on the Events page above the calendars. Then, the three of us could access that account and the first who handles an incoming message replies to all to say so. This brings me to further notes, for the whole infrastructure committee: - when moving the domain iaoa.org to digital ocean, should we do anything to make sure iaoa.org emails addresses still work? or will this be automatic? - (later on) we should inform the membership on the Blog page of what they can or cannot do. e.g. (not sure is it so!), posting comments is allowed (only for logged in members), but not creating new posts. - right now, we should check the policy implemented on WP and make sure it corresponds to what we want. we discussed the blog policy when we had the legal issue with current blog, but I'm not sure though there is a definite policy that has been decided upon for the new website, with WP allowing for various roles. Best, Laure